Deduction/Benefits Vendor Billing Schedule
Below are the Payroll Deduction/Benefit Schedules for submission of files to the Corporate Payroll office. Please note that most due dates are Mondays unless there is a holiday.
Files should be sent to the Corporate Payroll mailbox (payroll@duke.edu) and must include totals and dollar amounts used to balance the loaded deductions.
**Files received after the published deadlines will be held and processed in the next available payroll run.**
About the Schedules
Biweekly Schedule
Duke University and Duke University Health System pay their non-exempt employees once every two weeks. Since biweekly employees are paid an hourly wage, their payments are based on the time submitted and paid in accordance with Duke University and Duke University Health System pay policies. Once a pay period has been completed and employee time submitted, the payments are processed by Corporate Payroll Services. Due to the processing time required, the payment is paid to the employee two weeks after the end of the pay period.
For example, Employee A worked 80.2 hours during the pay period of February 26 through March 10. On March 22, two weeks after March 10, Employee A will receive his paycheck for 80.2 hours of work. For the pay period of March 11 through March 24, Employee A worked 85.1 hours. Therefore, Employee A will receive his paycheck for 85.1 hours on April 5, two weeks after March 24.
Monthly Schedule
Duke University and Health System pay its exempt employees on the 25th of each month. If the 25th falls on the weekend or a holiday, the payment is made on the closest business day before the 25th.
Non-Compensatory Payment Schedule
Duke University provides its non-compensatory recipients with payments on the last business day of each month, except in December, when payments are issued earlier to accommodate recipients' holiday schedules. Duke University Health System does not issue non-compensatory payments.