Duke employees may look up their completed training through two different systems. Information is available in the Duke Learning Management System (LMS) and the Training Tracker. These two systems show completed research administration training classes and certifications and have specialized features to assist with obtaining and managing training.
Available Systems
Learning Management Systems
Duke LMS
The Duke Learning Management System (LMS) is an online training management system that allows employees to obtain and monitor training. Use the LMS to search and register for classes, complete any class requirements, cancel/drop class registration, and view upcoming classes. The LMS also allows you to view classes attended, determine continuing education credits earned, and enable managers to track their employees' training.
For All Employees
► Reference Guide: Search, Register, and Drop Classes in the LMS
- Register for classes or drop classes
- Check pending registrations
- Search for future classes with open registration
- Course completion status
- Check quiz scores
- Access online learning modules
- Identify continuing education credits
- Transcript detail on all personal training information
For Managers
► Reference Guide: Manager's Guide to the LMS
- Check team member registrations and pending courses
- Identify team members' class times and dates
- Team member course completion status
- Check team member quiz scores
- Review time and attempts made in online learning modules
- Search historical transcript data for team members
Training Tracker
► Reference Guide: Training Tracker Manual
The Training Tracker provides a user-friendly method by which Duke employees may view successfully completed research administration training, certifications, and certification renewals for Duke University (company code 0010) employees. Users may view their completed training and research administration certifications (RCC, RAA, AGM, FCC, RAI) through the Training Search, Certification Search, or My Transcript, which are located at the top of the screen.
Training Search
The Training Search tool lists completed training based on the user’s search.
- Records searchable by employee name, Duke unique ID, or Org Code (BFR)
- Filter by date range, employees with completed training, or those in grant manager job codes
- Results include the title of completed training, fiscal year, training date, and number of credits earned
- Filter results using text keywords
- Export results to Excel spreadsheet
Certification Search
The Certification Search tool displays employee research administration certifications and continuing education (CE) credits totals for the current and previous fiscal years in a user-friendly format.
- Search by person’s name, Duke unique ID, or Org Code (BFR)
- Filter by employees with completed training or those in grant manager job codes
- Filter results using text keywords
- Access transcript details for current and previous fiscal years
- Export results to Excel spreadsheet
My Transcript
The My Transcript tool provides a printable transcript of your completed research administration training, total credits by fiscal year, original certification dates, and annual certification renewals.
- Obtain a printable view of your training transcript
Choosing the Correct System
| FEATURE | LMS | TRAINING TRACKER |
|---|---|---|
| Shows Company Code 0010 data and DUHS data |
YES | No |
| Search for any Company Code 0010 Employee | No |
YES |
| Access records for your employees | YES | YES |
| Review successfully completed courses | YES | YES |
| Review unsuccessful courses | YES | No |
| Easy access to CE totals and current certifications | No | YES |
| Register for training | YES | No |
| Find class schedules | YES | No |
| Check quiz grades | YES | No |
| Access online learning module information | YES | No |
| Export spreadsheets or reports | No | YES |
Zoom Virtual Instruction
Zoom is the leader in virtual meetings because of how easy it is to use and access sessions. Anyone with a link can join, you don't even need a Zoom account in some cases.
This means you could easily have been joining Zoom Meetings at Duke without ever using your Duke-issued Zoom account.
Our sessions in Zoom are different. You are required to use your Duke-issued Zoom account so that we can get full attendance reporting features and meet university security requirements. Follow the instructions below to confirm your Duke Zoom account details.
- Zoom accounts are issued to all employees and that process is triggered by logging in to https://duke.zoom.us/
- Duke Zoom accounts are created using your NetID@duke.edu as your username/email address in the Zoom system
- You must use your NetID@duke.edu email format when registering for sessions that are limited to Duke users.
- Do not use your first.last@duke.edu email alias or any other versions of the "@duke.edu" email domain such as @mc.duke.edu, @cs.duke.edu, or others.
Authenticate Option 1: Online Log-in
Authenticate Option 2: Zoom Workplace, the Desktop App
Registration
Select sessions will require registration. These are usually where it is mandatory and we have to confirm attendance or when we are issuing continuing education credits for attending the session.
Zoom issues individual, personalized URLs to each registrant by email. YOU MUST JOIN USING THIS LINK. Sharing links will prevent you from being shown on attendance reports and void any continuing education credits.
- You must use your NetID@duke.edu email format when registering for sessions that are limited to Duke users.
- Do not use your first.last@duke.edu email alias or any other versions of the "@duke.edu" email domain such as @mc.duke.edu, @cs.duke.edu, or others.
Register for a Zoom Webinar
Joining Sessions
Standalone OERAF Offerings
Invitations for standalone courses for Finance and Research Administration are issued through Outlook Zoom invitations.
- Contact ResearchFinanceEd@duke.edu and not instructors for assistance
Research Administration Certification Program Classes
Access to the virtual classroom sessions are all hosted in Sakai. You will not recieve tailored invites through Outlook. Participants are responsible for accessing the classes in Sakai.
Joining Sessions that Require Registration
Sessions with registration issue dedicated links for each participant by emailing you a Zoom invitation. Do not share these links.
This will confuse attendance and you appear in the session as the original owner of the link. This will void any continuing education or attendance requirements.
We recommend favoriting the email or creating Calendar Events including the Zoom details to make sure you have it when you need to join.
However, there are 2 optiosn to recover a Zoom invitation based on if it has limited seating.
- WITHOUT LIMITED SEATING: Follow these instructions on how to re-register for a session that does not have seat limitations.
- WITH LIMITED SEATING: Contact the event administrator to resend your existing invitation.
Resources
LEarning MAnagement Systems & Tracking
- Access the Learning Management System (LMS)
- Access the Training Tracker
- Training Tracker Manual
- Search, Register, and Drop Classes in the LMS
- Manager's Guide to the LMS
- Information on LMS Training Owners outside Research Administration
Zoom @ Duke
- Duke's Zoom Platform
- Guide: Zoom Authentication Online
- Guide: Zoom Authentication through Zoom Workplace (Desktop App)
- Guide: Register for Zoom Webinars
Zoom Support Articles
- Participant guide to Zoom Meetings
- How to join a meeting
- How to connect to audio
- How to turn on your video and add a virtual background
- How to share your screen
- How to chat with others
- How to view captions
- Attendee's guide to Zoom Webinars (select Attendees tab)
- How to join a webinar
- How to connect to audio
- How to ask the host/panelists questions
- Signing in with SSO