Participant & Supervisor Expectations
These are provided and agreed to during the application process.
For Participants
- Work with your supervisor to select appropriate courses based on your job duties
- Complete the coursework, including pre-work, post-work, quizzes, and exams
- Attend and participate in all required courses
- Regularly communicate your progress in the program with your supervisor
- Review assessments and discuss any questions about topics with your supervisor
For Supervisors
- Work with your employee to allow time to attend all classes
- Regularly communicate with your employee on their progress in the RAA program and discus any questions your employee may have
- Communicate with OERAF staff to discuss observations, evaluations, and your employee's progress in the RAA program
- Review test results and discuss questions the participant may have regarding incorrect answers
- Provide professional development support to your employee as needed, including recommending classes for continuing education credits after completing RAA\
Courtesy and respect are expected of all participants, instructors, and supervisors. Participants are expected to maintain and contribute to a professional learning environment at all times.
Lapses in participation, preparedness, professional behavior, or civility are still visible and apparent to instructors in a virtual setting.
Failure to adhere to these expectations can result in OERAF contacting your supervisor.
Respond and communicate promptly. The virtual setting relies heavily on communication. OERAF asks that everyone be mindful of correspondence whether it be informing us in advance of an absence or technical issues with joining a session.
Attendance is required to progress through the RAA program. You are expected to attend classes for the full scheduled duration. We will work with you in the event of emergencies and other unforeseen reasons for absences. However, if you do not let OERAF know in advance your business unit may be charged a "No-Show" fee.
This program relies on participants to actively participate and monitor their progress in and out of class sessions. You are expected to engage and manage your participation through registration, attendance, discussion, meeting deadlines, as well as assignments and quizzes.
RAA requires participation in all activities and discussions. Virtual sessions are structured to incorporate as much engagement as possible to replicate the in-person experience. It also fosters community interaction with other RAA participants. Please follow the instructor's guidance on how to participate in each session.
Participants are expected to engage with assignments and quizzes by managing their registration, keeping track of their requirements, meeting due dates, and completing coursework on time.
Coursework is a major component of the virtual delivery of the RAA program.
Assignments: Activities required to be complete either before or after the class to complete the course.
Quizzes: Formal testing that occurs after each Learning Track course. They are issued based on attendance to the class and opened the next business day after the session.
Final Exam: Your certification completion is based on passing this exam. The exam is structured to test your ability to apply the knowledge from the entire RAA program. It is open-book with a 4-hour time limit.
You are expected to actively use the virtual tools employed in the RAA program
- Registering in courses in the Duke LMS
- Independently managing your calendar and Zoom access to attend RAA sessions
- Joining sessions after authenticating in Zoom to use your Duke-issued account
- Completing coursework in Canvas
- Accessing and completing quizzes in Canvas within the time limits
Course Registration
Using the Learning Management System (LMS) for REgistration
- Access the LMS registration links provided to you through Canvas
- Complete the registration process in the LMS during the open enrollment period for the class
- Enrollment closes 5 business days before the scheduled start
- Add the session to your calendar or use your preferred other management methods
- Access the course on time using the Zoom links provided in Canvas
Failure to Attend (No Show) Charge
Not attending a course when you are registered for it will cause your department to be charged a $100 no-show fee. Participants are expected to drop courses in advance or contact OERAF (ResearchFinanceEd@duke.ed) if you have unforeseen circumstances that will prevent you from attending. Otherwise dropping the course with less than 24 hours notice will result in the no-show fee. The fees will be charged to your department's default cost center.
Quizzes
Access & Deadlines
- Quizzes are issued to participants after they attend virtual classroom courses
- Access opens at the start of the next business day after the session was held
- Quizzes are open for 10 business days
- You have 2 attempts to take the quiz and pass
- Submit your attempts before the deadline at 5 PM for full credit
- Late submissions after the 10 business day period are accepted for an addition 3 business days
- Late submissions have a 1 point deduction from the score
- Your highest scoring attempt will be your grade for the quiz
Example Quiz Timeline
- Class occurs on Monday, February 1 at 10:00 AM EST
- The Quiz opens Tuesday, February 2 at 8:00 AM EST
- The Deadline for full credit is Monday, February 15 at 5:00 PM EST
- You can submit the quiz late until Thursday, February 18 at 5:00 PM EST and have a 1 point penalty deducted from your score
Grading & Feedback
Scoring
- All quizzing in RAA requires a mastery score of 80% or more to pass
- Late submissions will receive a 1 point penalty deduction
- Your final grade will be based on the attempt where you scored the highest
Grading Period
- OERAF grades quizzes after the deadline for the quiz passes
- Our grading period is for 5 business days after the deadline
- The score you see before the grading period is only your preliminary score and does not include any subjective questions (e.g. short answer) we have to grade manually
- Subjective questions (e.g. short answer) that aren't subject to automated grading will be reviewed at this time
- Your final score will be reflected in your records after all quizzes are graded
Feedback
- WE DO NOT GIVE OUT FEEDBACK ON QUIZ QUESTIONS WHILE A QUIZ IS ACTIVE
- Wait until the quiz deadline has passed for feedback on incorrect answers
- Detailed feedback for incorrect answers is provided during the grading period and accessible by opening the quiz
Final Exam
Eligibility
- You must complete all courses in your Learning Track to be eligible to take the final exam
- Register for a testing session in the Duke LMS once you are eligible
- You are responsible for confirming you are eligible using the Canvas tracking tools provided to you before registering for a testing session
- You will be dropped from the testing session the day before it occurs if you are ineligible
- Testing Sessions are 4 hours long and scheduled once every 2 weeks
- We alternate between AM and PM sessions on different days of the week to provide scheduling flexibility
Grading
- You must reach a mastery score of 80% or more to pass the Final Exam
- There is no question-level feedback provided after the exam
- Your results are sent to you and your supervisor by email, then added to your records in the LMS
- Passing the final exam constitute completing the RAA program and becoming certified
Retakes
- You will be provided feedback on suggested courses to retake and subjects to review if you do not pass the exam
- You are able to retake the exam at any time
- There is no limit on the number of times you need to take the exam to pass
- We are required to provide information on participants who have failed 2 or more times to management centers for their review